Position and function

1. SAV’s Administration Department is a subordinate department of the State Audit Office of Viet Nam that has the advisory duty to the Auditor General in performing review, administrative, governance, financial – accounting, emulation and propaganda tasks as well as managing SAV’s capital construction investment. 

2. The Administration Department has its own stamp for transaction and be able to open account in the State Treasury in accordance with the legislation.

Duties and powers

1. In carrying out the synthesis duty:
a) Acting as the focal point to synthesize and participate in building strategic plans for SAV development in each period and submit to the Auditor General;
b) Synthesizing and developing annually, quarterly, monthly and weekly work plans of SAV;
c) Monitoring and supervising SAV’s subordinate departments in implementing their assigned operational plan; promptly reporting to SAV’s Leaders the implementation progress as well as difficulties and issues to be solved;
d) Assisting SAV’s Auditor General to conduct program and chairing or coordinating with other departments to organize workshops, meetings, briefings of the SAV and among SAV’s Leaders;
đ) Consulting SAV’s Auditor General in implementing administrative reform in SAV’s organization and operations;
e) Organizing secretariat and assistant function to serve the managing and governing duty of SAV’s Leaders;
g) Summarizing, evaluating SAV’s work results in monthly, quarterly, semi-annually and annually period to report to Auditor General.

2. In carrying out the administrative duty:
a) Carrying out the duty of administration, archiving and librarianship of the organization in accordance with current regulations;
b) Examining SAV’s document procedures and modalities before submitting to SAV’s Leaders for promulgation;
c) Publicizing documents that are signed by SAV’s Auditor General or other person authorized by Auditor General;
d) Providing technical and professional guidance on administrative, archiving and librarianship task for SAV’s subordinated departments;
đ) Keeping and using SAV’s seal and that of Administration Department in compliance with the law.

3. In carrying out governing duty:
a) Conducting plan and organizing the implementation of procurement, repairing, guarantee of property, equipment and requisites plan to serve organization’s operation; instructing and examining the management and usage of SAV’s assets; 
b) Managing SAV’s facilities; ensuring conditions and material means are sufficient to serve SAV’s operation;
c) Guiding and examining the management and use of SAV’s facilities and assets;
d) Organizing reception work for guests coming to work with SAV’s Leaders and units at headquarter;
đ) Arranging citizen meeting room and other conditions, necessary equipments for meeting with citizens in SAV’s office; instructing and welcoming citizens in compliance with regulation;
e) Organizing health service, primary health care, disease prevention, sanitation, preserving landscape and environment of SAV’s office;
g) Providing and managing canteen and food to serve for SAV’s staffs;
h) Organizing the protection and prevention in case of fire, storm, flood; internal security agency; ensuring staff and administrative discipline with regards to SAV’s internal rules and regulations; 
i) Advising and carring out local military work of SAV.

4. In vehicle management:
a) Advising on the development of regulations on vehicle procurement, management, warranty and repair throughout the industry;
b) Advising and guide units to manage vehicles in accordance with regulations;
c) Organizing the management, warranty, repair of vehicles and mobilize cars to serve the work of SAV according to regulations.

5. In carrying out financial – accounting duty:
5.1. Duties of level I budgeting unit
a) Assisting Auditor General in managing financial – accounting work of units of SAV; 
b) Participating, contributing to the development and proposing additions and amendments to financial and accounting management regimes and policies related to the management of state finance, budget, money and assets country of SAV;
c) Developing and submiting to the Auditor General to promulgate documents on regulations, policies, standards and norms in financial, budget and asset management of SAV;
d) Developing and submiting to the Auditor General to promulgate regulations; providing guidance on implementation and inspection of units on practicing thrift and combating waste in the use of financial resources and facilities of SAV;
đ) Developing and submiting to theAuditor General plans, annual operating and development investment budget estimates, and medium and long-term plans of SAV;
e) Guiding units of SAV to prepare budget revenue and expenditure estimates; Appraising budget revenue and expenditure estimates of units; synthesizing, submiting and defending SAV's annual budget estimates with competent state agencies;
g) Advising and assisting the Auditor General in deciding to allocate and assign annual budget revenue and expenditure estimates to units of SAV; appraising and submiting to the Auditor General a decision to adjust the allocated estimates and assign additional estimates to units;
h) Periodically organizing inspection of financial and accounting work; Checking the compliance with budget revenue and expenditure estimates, compliance with state policies and regulations in the management and use of assets and funds of units;
i) Organizing appraisal, inspection, and approval of annual budget settlement for units; synthesizing and preparing final accounts for the SAV and send them to competent state agencies for decision;
k) Guiding and organizing the implementation of SAV’s annual financial and budget disclosure regime;
l) Implementing information and reporting regime; Managing records and documents on planning, finance, budget, assets, accounting, statistics, and capital construction investment of SAV.
5.2. Duties of level III budgeting unit:
a) Presiding and coordinating with relevant units to prepare state budget expenditure estimates and annual capital construction investment expenditure estimates of SAV;
b) Coordinating and organizing the implementation of plans to purchase assets, equipment, stationery and other goods and services according to approved estimates of SAV;
c) Organizing the implementation of estimates and finalization of administrative costs and annual capital construction investment costs of SAV;
d) Implementing the regime of annual disclosure of funding, budget, asset procurement, and capital construction investment by SAV;
đ) Implementing information and reporting regime; Managing records and documents on planning, finance, budget, assets, accounting, statistics, and capital construction investment of SAV.

6. In carrying out emulation and reward work:
a) Advising and helping the Auditor General concretize the Party's guidelines and policies, the State's policies and laws on emulation and commendation for application in SAV’s activities;
b) Acting as a permanent member of the Emulation and Commendation Council of SAV;
c) Developing and submiting to the Auditor General programs, plans, emulation and reward contents of SAV ro guide units to implement according to regulations;
d) Supporting the Auditor General to organize emulation movements and implement reward policies within the scope of management;
đ) Propagating, disseminating, and guiding the organization of inspection and urge units to carry out emulation and commendation work;
e) Advising and assisting the Auditor General to summarize, discover typical examples to draw and disseminate experiences, replicate emulation movements and advanced examples; Proposing to innovate emulation and reward work; Reviewing and evaluating proposed forms of commendation letters;
g) Assisting the Auditor General the use of emulation and reward funds; Managing allocation of reward items by SAV according to decentralization; organizing and awarding rewards; Carrying out procedures for exchanging damaged or lost reward items and confirm reward forms.

7. In carrying out investment management:
a) Advising and assisting the Auditor General in managing the development investment and capital construction work of SAV;
b) Advising the Auditor General to submit to competent authorities for approval of capital construction investment projects and plans of SAV;
c) Developing and submiting to the Auditor General a plan to develop the headquarters system and investment projects of SAV;
d) Managing and directing the implementation of investment projects of SAV;
đ) Developing and submiting to the Auditor General to promulgate relevant documents on investment of SAV; Implementing investment procedures;
e) Instructing for preparing reports, evaluating and submitting to competent authorities for approval; Final settlement of completed capital construction investment projects of SAV;
g) Managing, monitoring, and inspecting the use of funds and assets related to capital construction investment projects and archive records and documents of projects according to the provisions of law and of the Auditor General;
h) Summarizing and reporting to SAV’s Leaders and relevant agencies on the implementation of investment work quarterly, biannually, and annually.

8. In carrying out public relations work:
a) Assisting the Auditor General to monitor and urge the implementation of information exchange activities within SAV and propagate the organization and activities of SAV;
b) Advising and assisting the Auditor General in working relations and resolving issues with external agencies; Acting as a contact point with individuals, agencies, units and external organizations to exchange information and promote the organization and activities of SAV;
c) Assisting the Auditor General to organize propaganda activities;
d) Organizing and managing traditional departments of SAV;
đ) Synthesizing information and reports to serve the management and administration of SAV’s Leaders;
e) Managing and operating SAV’s website according to the provisions of law and of the Auditor General;
g) Contacting and coordinating with relevant units to organize seminars, conferences and discussions; Advising and assisting the Auditor General to organize events;
h) Preparing and printing propaganda publications on the organization and activities of SAV;
i) Monitoring and coordinating with relevant units to sign the Regulations on coordination of work with relevant agencies, units and organizations.

9. Carrying out statistical work, synthesizing and building a database of information on fields within the functions and tasks of the Administration Department;

10. Managing civil servants and employees according to state regulations and decentralization of the Auditor General;

11. Organizing the implementation of tasks related to emulation, commendation, discipline, propaganda, and scientific research according to the regulations of the State and the Auditor General; Regularly report monthly, quarterly, yearly or irregularly to the Auditor General on the results of the Administration Department’s work;

12. Organizing and carrying out clerical and archival work of Administration Department; Managing the equipment of Administration Department;

13. Performing a number of other tasks and powers when assigned or authorized by the Auditor General.

(Excerpted from Decision No.1020/QD-KTNN dated 03/7/2012 of Auditor General).